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Doing Business in Canada | Guide | Resource

Register & Establish a Canadian Business

Fasken
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Doing Business in Canada 2019

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There are several different structures available when forming a business in Canada. Foreign companies operating in the country may do so through a branch office or by establishing a separate business enterprise.

Often, the tax considerations and liability determine what business structure is best. The most common business structures used to establish operations in Canada are

  • Corporations
  • Sole proprietorships
  • Partnerships
  • Joint ventures
  • Franchises
  • Co-operatives

Corporations

A corporation is a business entity with a legal status that is independent of its shareholders. As a result, the corporation’s debts, liabilities, and obligations are not the responsibility of its shareholders.

Corporations used by foreign investors are typically created through incorporation under the Canadian Business Corporations Act (CBCA) or a similar provincial law. Some types of corporations can be formed through other federal legislation, such as the Trust and Loan Companies Act, or under provincial equivalents. Both federal and provincial corporations are created by filing articles of incorporation with the appropriate government authorities and paying a nominal fee. The articles must include details of the rights, restrictions, privileges, and conditions attached to each class of share. Any number of shares of one or more classes can be created; however, at least one class must have full voting rights.

The articles of a federally registered corporation must name the first directors, and a minimum of 25% of these must be Canadian residents. While the directors generally exercise management authority on behalf of the shareholders, their power can be restricted through a unanimous shareholder agreement. The corporation, its shareholders, or third parties can hold the directors personally liable for certain aspects of their decisions.

For transactions or events occurring after February 26, 2018, the application of an existing anti-surplus stripping rule has been generally expanded to prevent a non-resident  shareholder of a Canadian corporation from extracting (either now or in the future), without withholding tax, the corporation’s retained earnings that exceed the amount of capital that has been contributed to the corporation by the shareholder. The rule has been expanded to include a look-through rule where a partnership or trust is used to avoid the purposes of the anti-surplus stripping provision.

Provincial incorporation is often used when a corporation intends to restrict its activities to one province. The provincial acts governing corporations vary somewhat, and while many of their provisions are similar to those of the CBCA, there are a number of differences among the provinces.

Some recent province-specific updates for corporations are included below.

British Columbia corporate tax avoidance – The BC government has introduced updates to  its anti-avoidance rule and other amendments that require corporations in the province to disclose aggressive tax avoidance transactions to the Canada Revenue Agency. This parallels the federal approach on reportable transaction rules and applies to a reportable transaction entered into after February 20, 2018, or a reportable transaction that is part of a series of transactions completed after February 20, 2018.

Manitoba small business venture capital tax credit – Effective March 12, 2018, the minimum investment to be eligible for this credit has been lowered from $20,000 to $10,000. Also, the $15 million maximum revenue that applies to an eligible corporation has been eliminated.

Ontario interactive digital media tax credit – Eligibility for this credit has been extended to film and television websites that are purchased or licensed by a broadcaster and embedded in the broadcaster’s website. This change applies to products that had not received a certificate of eligibility or a letter of ineligibility as of November 1, 2017.

While most foreign investors elect to conduct business in Canada through a Canadian corporation, there are two other options available.

  • Branches of foreign corporations– A foreign entity can carry on a business in Canada directly through a branch operation. A branch is an extension of the foreign parent corporation and must be licensed or registered in each of the provinces in which it will operate. The taxation of branches and subsidiary corporations varies considerably, and differences also exist in the liability of the parent companies. A non-resident corporation carrying on business in Canada through a Canadian branch is liable for income tax on its Canadian-source business income at the same rates that apply to Canadian residents.
  • strong>Unlimited liability company&ndash Nova Scotia, British Columbia, and Alberta allow for the incorporation of an “unlimited liability company” as the Canadian subsidiary of a foreign corporation. A Canadian subsidiary of a non-resident corporation will be considered a resident of Canada for the purposes of the Income Tax Act and will be subject to Canadian income tax on its worldwide income. Under Canada’s domestic rules, there is no withholding tax on non-participating interest paid to arm’s length persons, and under the Canada-US Income Tax Convention, withholding tax on arm’s-length or non-arm’s-length non-participating interest paid to US persons is generally nil.This type of structure can be used as an alternative to a branch.Though it allows for losses incurred by the corporation in Canada to be deductible by the foreign corporation, it still provides certain advantages of corporate status in Canada. It is important to note that shareholders can be held liable for corporate obligations.The advantages and disadvantages of forming an unlimited liability company in each province differ and should be considered when deciding whether or not to use this vehicle.

Sole Proprietorships

A sole proprietorship is a business owned by one person. The owner is entitled to all the  profits and is personally liable for all the debts and other liabilities of the business. This liability can be limited by contract or covered by insurance.

There is no registration requirement for a sole proprietorship, which operates under its owner’s legal name. Nonetheless, in some jurisdictions an operating licence may be required to conduct certain types of business.

If the sole proprietorship will operate under a business name other than its owner’s legal  name or if plurality of ownership is implied (such as by adding “and Company”), a declaration must be filed in each province in which the business operates.

Partnerships

A partnership is an association or relationship formed by a contract between two or more individuals, corporations, trusts, or partnerships. It is governed by provincial legislation and generally must be registered with provincial authorities. In addition, a partnership has no distinct legal personality from its partners and is thus considered a pass-through entity for tax purposes.

There are three types of partnerships.

  • General
  • Limited
  • Limited liability

In a general partnership, all partners are subject to unlimited liability. Unless otherwise agreed upon, the partners have an equal claim on the capital and profits and are equally responsible for all the losses, debts, and liabilities of the partnership.

A limited partnership consists of both general and limited partners. One or more general partners are responsible for managing the business. Limited partners contribute capital and may work for the business but do not participate in its management. Unlike general partners, limited partners are not exposed to unlimited liability – unless they take part in the control or management of the business.

In a limited liability partnership, a partner is generally not liable for the actions of the other partners not under his or her direct supervision or control. The legislation of most provinces and territories provides for the creation of limited liability partnerships.

Joint Ventures

A joint venture is an association of two or more business entities for the purposes of carrying on a single enterprise or specific venture. Joint ventures take several forms. They can be set up through a separate corporation or a general or limited partnership, or the parties in a joint venture can jointly own business assets.

Joint ventures between Canadian and foreign companies are excellent vehicles for combining the strengths of the participating firms while reducing the risk of taking on new markets

Franchises

A franchise is a business relationship in which a franchisee contracts for the right to sell proprietary products or services using business names and/or trademarks, styles, and methods developed by the franchisor.

The franchisee generally agrees to comply with performance standards set by the franchisor and is granted a licence to use the intellectual property and business methodology of the franchisor.

In return, the franchisee normally pays an upfront fee and ongoing royalties.

Need to learn more about franchising? For more information, see Chapter 15.