PAIA Manual

Promotion of access of information manual

Johannesburg Office

List of acronyms and abbreviations
1.1 Fasken means Bell Dewar Inc, being the Johannesburg branch of the Fasken international group of lawyers (which also has offices in Canada and London);
1.2 PAIA means Promotion of Access to Information Act No. 2 of 2000 (as Amended);
1.3 POPIA means Protection of Personal Information Act No. 4 of 2013; and
1.4 Regulator means Information Regulator.
Purpose of PAIA Manual

This PAIA Manual is useful for the public to:
2.1   check the categories of records held by Fasken which are available without a person having to submit a formal PAIA request;
2.2   have a sufficient understanding of how to make a request for access to a record of Fasken, by providing a description of the subjects on which Fasken holds records and the categories of records held on each subject;
2.3   know the description of the records of Fasken which are available in accordance with any other legislation;
2.4   access all the relevant contact details of the Information Officer and Deputy Information Officer who will assist the public with the records they intend to access;
2.5   know the description of the guide on how to use PAIA, as updated by the Regulator and how to obtain access to it;
2.6   know if Fasken will process personal information, the purpose of processing of personal information and the description of the categories of data subjects and of the information or categories of information relating thereto;
2.7   know the description of the categories of data subjects and of the information or categories of information relating thereto;
2.8   know the recipients or categories of recipients to whom the personal information may be supplied;
2.9   know if Fasken has planned to transfer or process personal information outside the Republic of South Africa and the recipients or categories of recipients to whom the personal information may be supplied; and
2.10 know whether Fasken has appropriate security measures to ensure the confidentiality, integrity and availability of the personal information which is to be processed.

Key contact details for access to information on Fasken
3.1 Chief Information Officer

Name:	Blaize Vance
Tel:	011 586 6000
Email:	[email protected]
Physical address:	Inanda Greens, 54 Wierda Road West, Sandton.

3.2 Deputy Information Officer

Name:	Foster Tshiluvhu
Tel:	011 586 6000
Email:	[email protected]

3.3 Head Office

Postal Address:	P O Box 652057, Benore 2010, South Africa
Physical Address:	Inanda Greens, 54 Wierda Road West, Sandton
Physical Address:	https://www.fasken.com/en/offices/johannesburg

Subjects and categories of information held
4.1 The Regulator has, in terms of section 10(1) of PAIA, as amended, updated and made available the revised Guide on how to use PAIA (“Guide”), in an easily understandable form and manner, as may reasonably be required by a person who wishes to exercise any right contemplated in PAIA and POPIA.
4.2 The Guide is available in each of the official languages and in braille.
4.3 The aforesaid Guide contains the description of:
4.3.1 the objects of PAIA and POPIA;
4.3.2 the postal and street address, phone and fax number and, if available, electronic mail address of:
4.3.2.1 the Information Officer of every public body, and
4.3.2.2 every Deputy Information Officer of every public and private body designated in terms of section 17(1) of PAIA and section 56 of POPIA ;
4.3.3 the manner and form of a request for:
4.3.3.1 access to a record of a public body contemplated in section 11 ; and
4.3.3.2 access to a record of a private body contemplated in section 50 ;
4.3.4 the assistance available from the Information Officer of a public body in terms of PAIA and POPIA;
4.3.5 the assistance available from the Regulator in terms of PAIA and POPIA;
4.3.6 all remedies in law available regarding an act or failure to act in respect of a right or duty conferred or imposed by PAIA and POPIA, including the manner of lodging:
4.3.6.1 an internal appeal;
4.3.6.2 a complaint to the Regulator; and
4.3.6.3 an application with a court against a decision by the information officer of a public body, a decision on internal appeal or a decision by the Regulator or a decision of the head of a private body;
4.3.7 the provisions of sections 14 and 51 requiring a public body and private body, respectively, to compile a manual, and how to obtain access to a manual;
4.3.8 the provisions of sections 15 and 52 providing for the voluntary disclosure of categories of records by a public body and private body, respectively;
4.3.9 the notices issued in terms of sections 22 and 54 regarding fees to be paid in relation to requests for access; and
4.3.10 the regulations made in terms of section 92.

Members of the public can inspect or make copies of the Guide from the offices of the public and private bodies, including the office of the Regulator, during normal working hours.

4.4 The Guide can also be obtained:
4.4.1 upon request to the Information Officer;
4.4.2 from the website of the Regulator (https://inforegulator.org.za/)
4.5 A copy of the Guide is also available at Information Regulator PAIA Manuals -https://inforegulator.org.za/information-regulator-paia-manuals/ in English, Sesotho and Afrikaans, for public inspection.
Records available without a person having to request access
The following records of Fasken are available without a person having to request access in terms of PAIA:-
5.1 Documents which are displayed on the Fasken website:- https://www.fasken.com/en/offices/johannesburg, which includes:-
5.1.1 information about the people at Fasken, the legal solutions offered, markets in which we operate, knowledge updates (publications, blog and webinars) and the firm itself;
5.1.2 a free “guide to doing business in South Africa”;
5.1.3 B-BEE certificate;
5.1.4 News, events and an invitation to receive legal insights by email.

Please note that the Johannesburg office of Fasken is part of the premier international Fasken group with over 950 lawyers worldwide. For easy access to information on the Johannesburg office, please use the link: - https://www.fasken.com/en/offices/johannesburg or use the link https://www.fasken.com/ and then click on “offices” in the banner provided.
Records of Fasken which are available in accordance with any other legislation

Refer to full document. See Section 9
Description of the subjects on which Fasken holds records

Refer to full document. See Section 9
Processing of personal information

Refer to full document. See Section 9
Availability of the manual

9.1 A copy of the Manual is available:

9.1.1  on our website
9.1.2  on Download (Add link)
9.1.3  at Fasken’s head office of Fasken for inspection during normal business hours;
9.1.4  to any person upon request and upon the payment of a reasonable prescribed fee; and
9.1.5 to the Information Regulator upon request.
9.2  A fee for a copy of the Manual, as contemplated in annexure B of the Regulations, shall be payable for each A4-size photocopy made.
Updating the Manual

Date	Version	Author/Reviewer	Approver	Summary of changes
2020-FEB-04	V1	C. Brady	B. Vance	New Manual
2023-FEB-16	V2	C. Brady	B. Vance	Review
2024-FEB-16	V3	C. Brady	B. Vance	Review
2025-MAY-01	V3	F Tshiluvhu	B. Vance	Review
Document Owner: Compliance			Next Review Date: 2026