Last revised: November 22, 2017
Our Commitment To Privacy
Fasken Martineau DuMoulin LLP and its affiliated entities, being Fasken Martineau LLP, Bell Dewar Inc. and Fasken Martineau DuMoulin (Pty) Ltd. “Fasken”/ “We”/“Us”) are proud to demonstrate our commitment to the privacy and accuracy of your personal information.
What is Personal Information?
You may change or withdraw your consent at any time, subject to legal or contractual restrictions and reasonable notice, by contacting our Privacy Officer using the contact information set out below.
How We Collect Your Personal Information
Information You Provide To Us
When you visit our website or request a service from Fasken, we may collect Personal Information or other information related to you which you choose to provide. For example, when you open a client file with us, register to receive content or attend an event, complete forms on the Site (including information when you report a problem with the Site), communicate with our lawyers or staff, send us an email, or post on our blog, you are willingly providing information; which could include the collection of Personal Information. Depending on the circumstances, this may include Personal Information such as but, not limited to, physical mailing address, personal email address, phone number(s), and other details like gender, occupation, and other demographic information.
Third Party Information Collection
In some circumstances, we may be required by applicable law and regulatory requirements, or by the rules of professional conduct that govern the legal profession, to collect, use or disclose your personal information without your knowledge or consent.
Information Collected From Your Use of the Site
Our email marketing communications may contain a single, campaign-unique “web beacon pixel” to tell us whether our emails are opened and combined with other technology verify any clicks through to links within the email. We may use this information for purposes including determining which of our emails are more interesting to you and to query whether users who do not open our emails wish to continue receiving them. The pixel will be deleted when you delete the email. If you do not wish the pixel to be downloaded to your device, through your email client, you can opt to not download images from us.
You may also choose not to click links in the email marketing communications that we send you. This information may be connected to your personal identity.
Safeguarding Your Personal Information
Fasken is committed to protecting the confidentiality, integrity, availability and privacy of your Personal Information by employing a variety of people, process and technology safeguards in alignment with ISO/IEC 27002:2013 (International Organization for Standardization - Information technology - Security techniques - Code of practice for information security controls.)
Unfortunately, the transmission of information via the Internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to the Site; any transmission you provide; is at your own risk. Once we have received your information, we will apply our security practices to try to prevent unauthorized access, use and/or disclosure.
Fasken may store and process your personal information at Fasken data centers located in Canada, or in some cases our data center located in Johannesburg, South Africa, or with our trusted service providers. We will use contractual and other means to provide a comparable level of protection while information is being stored, handled and processed using any third party service providers.
Use and Disclosure of Your Personal Information
Our Firm members are subject to professional and ethical obligations, and therefore will not disclose Personal Information subject to solicitor-client privilege, unless the client has provided their consent.
We use or disclose your Personal Information as described below, and for any additional purposes for which we have obtained your consent. We share your Personal Information with Firm members, contractors, consultants and other parties who require such information to assist us with establishing, maintaining and managing our relationship with you.
Fasken may collect and process Personal Information for the following purposes:
- To ensure that content from the Site is presented in the most effective manner for you and your computer.
- To provide you legal services and/or to deal with any requests or inquiries you may have and to carry out our obligations arising from any contracts entered into between you and us.
- To conduct, monitor and analyze our business or Site operations.
- To conduct our recruiting and selection process.
- To protect the rights and safety of our affiliated entities and third parties, as well as our own.
- To meet legal requirements like complying with court orders and valid subpoenas.
- To provide information to representatives and advisors to help us comply with legal, accounting, or security requirements.
- To prosecute and defend a court, arbitration, or similar proceeding.
- To communicate with you about your client file for informational, not promotional, reasons.
- To send you informational and promotional content that you request from us or which we feel may be of interest to you, where you have consented to be contacted for such purposes . You can stop receiving our promotional emails by clicking the Unsubscribe link or following the Unsubscribe instructions included in every email.
- To provide support when you participate in our marketing programs, such as when you require accommodation for events or technical assistance for a webinar.
- As otherwise permitted by law.
Transfer of Information Abroad
Accuracy of Personal Information
We will use reasonable efforts to ensure that your Personal Information is kept as accurate, complete and up-to-date as possible. We will not routinely update your Personal Information, unless such a process is necessary. In order to help us maintain and ensure that your Personal Information is accurate and up to date, you must inform us, without delay, of any change in the information you provided to us.
You have a right to request access and rectification of your Personal Information by contacting us at firstname.lastname@example.org. In all cases we will treat requests to access information or change information in accordance with applicable legal requirements.
Your Personal Information is kept in a file entitled "Client File" (for clients), and in our electronic databases. For example, Personal Information is held by the Firm for the relevant accounting, billing and collection, conflict of interests, information technology ("I.T."), desktop publishing and marketing Committees or Departments.
Your Personal Information will be made accessible only to our Firm members and professionals who need it in the execution of their duties in accordance with the purposes of the uses listed above. Personal Information you provide via this website may be kept as a permanent record and will not be deleted unless requested. Except, if we believe the information to be inaccurate or that it will not be useful in the future.
Disposal of Your Personal Information
When you request to be removed from certain marketing lists, your Personal Information, in accordance with the applicable jurisdiction and data protection laws, may not be deleted, but may be added to the relevant suppression list to ensure your request is complied with.
Public Forum Information and Third Parties
We have public forum blogs on our Site. Any information you include in a comment on our blog may be read, collected, and used by anyone. If your Personal Information appears on our blogs and you’d like it to be removed, contact us at email@example.com. If we are unable to remove your information, we will let you know why.
Social Media Widgets
Links to Third-Party Sites
Our Site includes links to other websites, whose privacy practices may differ from those of Fasken. If you submit Personal Information to any of those Sites, your information is governed by their privacy policies and we do not accept any responsibility or liability in respect of third party sites. Please check the privacy policies published on any third party sites which you may access through the Site before submitting Personal Information to them.
Attention: Antoine Aylwin
Fasken Martineau DuMoulin LLP
Chief Privacy Officer
800 Place Victoria, Suite 3400
Montréal, Québec H4Z 1E9
If your question relates to this policy and/or the processing of your personal data under the Data Protection Act 1988, we can be reached by email at firstname.lastname@example.org. Alternatively, you can contact us in writing at:
Attn: Privacy Officer
Fasken Martineau DuMoulin LLP
17 Hanover Square
London, UK W1S 1HU